If your timeline or Gantt chart has too many tasks and milestones that are beginning to run off your slide, you can adjust them quickly using Office Timeline’s controls to maximize space. Here’s how you can create room to fit more data on your timeline:
Adjust the thickness of your task bars. Select the task bar (or task bars) you want to thin down and, from the Style Pane on the right, change the Size to Thin. Click Apply to all to transfer the same size to all other tasks.
Note: You can do the same for milestones inside Swimlanes - reducing their Shape size will take up less space, allowing you to fit more data on your slide.
Group multiple tasks onto a single row to save space and fit more items on your slide. Find out all about showing tasks in a row here. Inside Swimlanes, you can even place milestones on the same row with tasks to optimize space.
Change the spacing between timeline rows (tasks, floating milestones, or items grouped on one row). You can adjust the space below a task, a floating milestone or a group of items by selecting the desired item and then changing he spacing as needed in the Style Pane.
To reduce the space between ALL timeline rows with one click, simply select any task or floating milestone on the timeline and choose your preferences from the Spacing Between Rows section you'll see in the Style Pane:
Change the spacing between Swimlanes. Select a Swimlane (or more) and use the Spacing options to reduce the space below it.
To reduce the space between ALL Swimlanes at the click of a button, simply select any of them and choose your preferences from the Spacing Between Swimlanes section you'll see in the Style Pane:
Adjust the space above or below the timescale. To do so, select your timescale and use the spacing options you'll see in the Style Pane: